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  • 5. Follow-up | Auditor General of British Columbia
    Us Who We Are What We Do Financial Audits Audit Coverage Plan Auditing Government s Finances Financial Statements Audit Opinions Preparing for an Audit What You Can Expect From Us The Audit Process 1 Pre Engagement Procedures 2 Risk Assessment 3 Risk Response 4 Reporting 5 Follow up Performance Audits Who audits the auditor FAQs Quick Links Contact Us Senior Staff Directory Employee Directory Subscribe to Alerts Recent Reports Annual

    Original URL path: http://www.bcauditor.com/about-us/what-we-do/financial-audits/audit-process/v-follow (2016-02-12)
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  • Performance Audit Process | Auditor General of British Columbia
    assist the audit team in making arrangements for access to staff documents and workspace To develop the formal audit plan the audit team discusses the audit s purpose timeline scope and criteria with your organization Conducting The audit team spends this phase interviewing obtaining documents and holding progress meetings with your organization At the end of this phase the audit team discusses their findings and conclusions with the organization Reporting While the Auditor General may report findings in different ways the most common is to produce a formal report Your organization will have the opportunity to review and discuss drafts and prepare a response for inclusion in the final version The Minister receives the final report seven days before the Speaker tables it with the Legislative Assembly Once tabled it is posted on our website as a public document Follow Up Your organization creates an action plan for implementing the report s recommendations and will be asked for a progress update within one year likely published in our bi annual follow up reports About Us Who We Are What We Do Financial Audits Performance Audits Performance Audit Process 1 Identification 2 Planning 3 Conducting 4 Reporting 5 Follow up After

    Original URL path: http://www.bcauditor.com/about-us/what-we-do/performance-audit-process (2016-02-12)
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  • Phase One: Identification | Auditor General of British Columbia
    this meeting If a proposal is not required the team will begin the planning phase immediately or If a proposal is required the team will take the following steps to prepare it The Assistant Auditor General informs the Assistant Deputy Minister or equivalent of the potential audit and requests that he she designate a key contact to liaise with the audit team ensure that all staff are aware of and available for the audit team s activities including interviews and requests for documents provide requested documents within 10 working days and reply to requests to verify factual accuracy within 10 working days The audit team arranges and conducts interviews makes requests for documents and compiles information as needed The audit team drafts their proposal and submits it for approval The Auditor General reviews the document and will either approve the proposal in which case the audit proceeds to the planning phase return the proposal to the audit team for further work postpone the audit until a later date or cancel the audit The Assistant Auditor General informs the Assistant Deputy Minister of the Auditor General s decision About Us Who We Are What We Do Financial Audits Performance Audits Performance

    Original URL path: http://www.bcauditor.com/about-us/what-we-do/performance-audits/performance-audit-process/phase-one-identification (2016-02-12)
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  • Phase Two: Planning | Auditor General of British Columbia
    be evaluating the audit topic and timeline how long each phase of the audit will take In the planning phase The Assistant Auditor General sends a notice of planning letter to the Assistant Deputy Minister or equivalent This is the official notice that an audit is going to be conducted The letter also requests that a key contact be identified if this was not done during the identification phase The audit team identifies the expertise to develop the audit plan This may mean hiring subject matter experts to supplement the audit team s knowledge and research The team meets with the key contact and others to discuss the audit topic and confirm access to information they require for the planning phase including staff interviews and document requests A challenge group is assembled including an Engagement Quality Control Reviewer EQCR a key part of the OAG s quality assurance process An EQCR is required under Canadian Generally Accepted Auditing Standards and provides an objective evaluation of the audit team s judgments and the conclusions A challenge group is a further step taken by the OAG to ensure the credibility and validity of our work The team collects the required information and creates a draft audit plan which is reviewed several times before being finalized This includes meetings with the Assistant Auditor General challenge group and audited organization The final plan is submitted to the Auditor General As in the identification phase the Auditor General will either approve the plan in which case the audit proceeds to the Examination conducting phase return the plan to the audit team for further work postpone the audit until a later date or cancel the audit The Assistant Auditor General informs the Assistant Deputy Minister of the Auditor General s decision About Us Who We Are

    Original URL path: http://www.bcauditor.com/node/925 (2016-02-12)
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  • Phase Three: Conducting | Auditor General of British Columbia
    confirms the key contact and gives an overview of the audit team s professional responsibilties and auditing standards This letter also requests that the Deputy Minister ensure that staff are aware of the planned work particularly those that will be involved in the audit ensure that staff are made available for interviews provide requested documents within 10 working days reply to requests to verify factual accuracy within 10 working days be aware that they need to provide comments and a response to the final report within 10 working days of receiving their copy and attest to his her understanding of the contents of the letter by signing and returning a copy to the audit team Based on the evidence gathering strategy in the audit plan each member of the audit team is assigned specific tasks and carries them out These tasks include conducting interviews requesting and reviewing documents and other forms of data collection and analysis While members of the audit team are working on their individual tasks they also meet weekly with the rest of the team to discuss their efforts and review each other s work for quality assurance purposes and meet at least monthly with the audited organization to discuss preliminary audit findings and relevant issues and document these discussions When the team has finished gathering evidence they identify their key findings and conclusions Once these have been developed the audit team sends them to the audited organization meets with the audited organization and documents this discussion reviews issues raised at the meeting and determines how to address them which may include further evidence gathering and making changes finalizes the key findings and conclusions and submits them to the Assistant Auditor General and the EQCR for approval and completes any final changes before moving to the reporting

    Original URL path: http://www.bcauditor.com/about-us/what-we-do/performance-audits/performance-audit-process/phase-three-conducting (2016-02-12)
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  • Phase Four: Reporting | Auditor General of British Columbia
    by the Assistant Auditor General the EQCR the challenge group and internal OAG reviewers The audit team incorporates the feedback from the reviewers and submits the preliminary draft report to the Auditor General for review and approval The approved draft report is sent to the audited organization which has up to 10 working days to give feedback on the report s accuracy and recommendations Recommendations are a key part of the audit report Based on their findings the audit team develops recommended actions for the audited organization to address significant issues raised in the report The audited organization uses them as the basis for a self assessment on progress in the follow up phase See the FAQs for some common questions on recommendations The audit team reviews feedback from the audited organization and determines what changes are required to produce the final report The final report is submitted to the Auditor General and the audited organization so they can prepare their respective comments for publication in the report The audited organization must submit their response to the report within 10 working days of receiving the final report Organizations often begin preparing these comments upon receiving their first draft of the report The Minister is sent a copy of the final report seven days before it is released and can request a briefing from the Auditor General The Auditor General submits the report to the Speaker of the Legislative Assembly who tables it with the Legislative Assembly It is then posted on our website as a public document The Legislative Assembly refers the report to the Public Accounts Committee who may decide to review it at some point during their proceedings About Us Who We Are What We Do Financial Audits Performance Audits Performance Audit Process 1 Identification 2 Planning 3

    Original URL path: http://www.bcauditor.com/about-us/what-we-do/performance-audits/performance-audit-process/phase-four-reporting (2016-02-12)
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  • Phase Five: Follow up | Auditor General of British Columbia
    be included in the published report as part of the agency s formal response to the report If the action plan is not available in time to publish in the report we post it on our website alongside the audit report once it is received Self Assessments Since 2008 the OAG has published semi annual follow up reports Approximately three months before the publication date audited organizations are sent a self assessment form in which to describe the progress they have made in implementing the OAG s recommendations and their plans going forward Organizations will have 2 3 weeks to complete these short forms These submissions are then published unedited and in their entirety so that readers can assess for themselves whether or not progress is satisfactory Most initial follow ups are conducted approximately one year after the report is issued although this timeframe is shortened to six months for Urgent matters Situations where the organization had the opportunity to address significant issues in advance of the report s release and Information Technology audits due to the need to stay current The OAG expects that most recommendations will be cleared with the first follow up However subsequent follow ups may be required on outstanding recommendations or certain key recommendations that have not been satisfactorily addressed Published within one year of the initial follow up subsequent follow ups are also unedited self assessments from the agency To remain relevant successive follow ups are conducted when necessary generally up to a maximum of two years Progress Assessments A third form of follow up assesses the organization s self assessment of all or certain recommendations to confirm their reliability The results of progress assessments are published in the next available semi annual follow up report Progress Audits The fourth form of follow up

    Original URL path: http://www.bcauditor.com/about-us/what-we-do/performance-audits/performance-audit-process/phase-five-follow (2016-02-12)
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  • Performance Audit FAQs | Auditor General of British Columbia
    documents and workspace at certain times these requests are planned through a key contact at the organization to minimize demands on time and resources Visit performance audit process for more information Under what authority does the Office engage with organizations and carry out its work The Auditor General Act empowers the Auditor General to undertake audits gain access to records and information and report findings The Act also enables the Auditor General to appoint staff to assist in the work Are OAG auditors qualified to review all of the topics that the Office audits Our performance auditors have extensive experience and a wide variety of professional and academic backgrounds including law environmental sustainability health and education accounting and finance and information technology Audit teams also conduct thorough research If a team lacks knowledge subject matter experts provide it What auditing standards do you use Performance audits are carried out in accordance with Canadian Generally Accepted Auditing and Assurance Standards as set out by CPA Canada Do the audited organizations have a chance to respond to the report s recommendations Organizations are provided with a draft report including the recommendations for discussion and feedback They also have the opportunity to include an official response to the report See the reporting phase Does the OAG ensure recommendations are implemented Recommendations are a key outcome of our audit process The OAG regularly follows up with organizations to confirm progress on implementing the recommendations See the follow up phase If they choose to review the report the Public Accounts Committee will request presentations by both the Auditor General and representatives of the audited organizaton How is a review by the OAG different than other reviews of an organization The OAG is independent of government and empowered with a broad mandate for audit topics and

    Original URL path: http://www.bcauditor.com/about-us/what-we-do/performance-audit-faqs (2016-02-12)
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