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  • Inventux selects Brainloop Document Compliance to organize its investment rounds :: Brainloop
    technology systems is using Brainloop s document compliance solution to prepare its discussions with investors The company gathers all the due diligence documents needed most of which are confidential and makes them available to existing and potential investors online This eliminates the need to send out folders and CDs to interested parties and to organize expensive and time consuming business trips Inventux Technologies recently used the Brainloop solution for the fourth time to provide investors with information about the company s current status and its future plans Investors were able to review a variety of documents including technical information contracts financial figures IT data and human resources information As most of these documents require special protection they are collated and stored in a virtual data room Once the investors have been invited to the data room by the project manager they log in with a two factor authentication process that includes a password and a one time PIN that is texted to their cell phone The bidders can select the documents they need to help them make an investment decision and view them in read only mode In certain cases the project manager or administrator can assign additional rights to specific users enabling them to download documents as well as view them online Our decision to use the Brainloop document compliance solution was based on the maximum security levels used for business critical information the intuitive user interface and an attractive cost benefit ratio says Alexander Wittmann Project Manager Corporate Finance Inventux Technologies AG We have also had excellent feedback from the investors because they all have access to clearly structured content at any time and from anywhere in the world This has provided us with an ideal basis to set up dialogs on specific topics with investors using the

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/inventux-selects-brainloop-document-compliance-to-organize-its-investment-rounds/ (2016-04-25)
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  • Dropbox Security Flaw Highlights Need for Document Compliance :: Brainloop
    confidential documents emphasizes once again the need for secure access procedures and reliable solutions to protect confidential documents on the Internet Brainloop responds to this demand in three ways with its solutions for document compliance management DCM with a multi level authentication procedure personalized permissions that can be restricted to read only if required and an audit trail of all activities on the DCM platform These features make the system both transparent and reliable Companies are increasingly running business processes on web based systems This is why the storage of confidential documents which may contain strategic knowledge and information and are not freely available to everyone calls for a completely new solution This should be available as a Cloud based service while guaranteeing a secure environment for collaboration and a way to manage sensitive content that complies with data protection and other regulations Brainloop s document compliance solution provides protection for confidential content along with a secure way of sharing it with selected recipients and a multi level log in process As a result users can be sure that the confidential documents they are working on are secure even if their computer falls into the wrong hands The information can only be accessed using a second password that is texted to the user s cell phone and is only valid for a short time All of the activities undertaken on the platform are logged in a tamper proof audit trail In addition the documents stored on it are encrypted and if required automatically deleted at the end of their lifecycle These features ensure that all requirements for secure document management are completely fulfilled A company s strength depends on its knowledge and its capacity for innovation says Peter Weger CEO of Brainloop In a competitive global market this type of

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/dropbox-security-flaw-highlights-need-for-document-compliance/ (2016-04-25)
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  • Brainloop Productivity and Security Features Cited in two Leading Industry Analyst Reports :: Brainloop
    analyst reports published by the research firm Gartner Inc Published March 17 2011 the first report Introduction to Virtual Data Rooms ID G00211311 written by Gartner Analysts Jay Heiser and Jim Murphy defines virtual data rooms VDRs as a class of SaaS primarily used for financial investing communications and also for life sciences litigation and other sensitive external collaboration scenarios Individuals looking for temporary or permanent mechanisms to support a highly controlled sharing of proprietary and regulated data outside of the enterprise should consider one of these services We are honored to be included in these important Gartner research reports as we believe they confirm our market approach to reducing information risk by means of a secure document compliance management solution said Peter Weger Brainloop CEO Companies need to become more aware of the indispensible boost to productivity security and compliance that these solutions offer to organizations as they seek to better manage and secure their most confidential documents Brainloop has achieved much success with its document security and compliance management solution being used by multinational companies for such applications as corporate development contract management financial reporting boardroom meetings and other confidential communications Also published simultaneously with the VDR report and serving as a companion report Introduction to Board of Directors Communications Systems by Jay Heiser and Jim Murphy Gartner ID G00211442 cites key findings recommendations and analysis on Board Communications Systems BCSs Gartner defines board communications systems as applications that simplify the task of creating and compiling hundreds of pages of documentary information into the quarterly board book securely disseminating that material to board members Any organization that is mailing out paper board books containing highly sensitive and topical information should consider portal based solutions for efficiency and security reasons Board communications systems BCSs are software as a service

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/brainloop-productivity-and-security-features-cited-in-two-leading-industry-analyst-reports/ (2016-04-25)
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  • Brainloop CFO to Speak at Global Trade Summit on Doing Business with Germany and the UK :: Brainloop
    high security management of confidential documents today announced that its Chief Financial Officer and co founder Uli Mittermaier will speak at the 2011 Global Trade Summit hosted by Brandeis University April 5th Keynote speakers at this event include The Honorable Deval L Patrick Governor of Massachusetts and Jim Taiclet CEO and Chairman of the Board American Tower Mittermaier will join the session Doing Business with Europe Opportunities in Germany and the United Kingdom The panel discussion will explore untapped opportunities for conducting business with Europe covering such items as exporting establishing operations in Germany and the UK partnering with European companies and how service companies can expand their activities Moderated by Susan Windham Bannister President and CEO Massachusetts Life Sciences Center other panelists include Gregg Dixon Senior VP of Sales and Marketing EnerNOC Rob Dietel Vice Consul British Consulate General in Boston and Claus Habermeier Director German Trade and Invest s New York Office With 20 years of experience working with Germany based corporations Mittermaier will lend first hand knowledge of strategies for working with European companies He co founded Brainloop more than ten years ago in Munich Germany and established U S headquarters in Cambridge Mass in 2007 The company has achieved much success with its document compliance management solution and is used by leading brands such as BMW Deutsche Telekom Nycomed and ThyssenKrupp Hosted by Brandeis University the 2011 Global Trade Summit is a one day conference designed to help companies enter emerging markets and improve their position in mature markets The event is considered a premier Massachusetts event for business people and other professionals seeking to understand and succeed in global markets The event will include practical sessions on trends in international trade the state of particular markets and successful international business strategies For more information and

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/brainloop-cfo-to-speak-at-global-trade-summit-on-doing-business-with-germany-and-the-uk/ (2016-04-25)
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  • New Naming Convention Feature Increases Efficiency For Users :: Brainloop
    Convention Feature Increases Efficiency For Users Munich Germany 18 March 2011 With the introduction of a new naming convention users will soon be able to enjoy an even more secure and structured way of working with Brainloop s document compliance solution Defining a fixed file name syntax for specific types of document such as proposals contracts reports and marketing materials that is made up of predefined parts of a name makes it much easier for users to find documents that are thematically related to one another This helps increase collaborative efficiency The unified file naming feature is particularly useful for companies in industries like pharmaceuticals banking and real estate As soon as a user uploads a file into Brainloop s document compliance solution a window opens with specific naming instructions These might include a consistent way of writing dates or suggestions of categories such as contract or event to assist the user in assigning the document to the right group This method makes it easy to define a nomenclature to establish an agreed naming convention then to sort documents by certain contract numbers or content types that comply with the nomenclature The naming convention which is freely configurable is recommended in situations where multiple project team members tend to name upload and store documents as they see fit making them hard to find Our customers appreciate this naming convention feature as it assists with clearer reporting to the regulatory authorities explains Brainloop s Thomas Drechsel who presents the solution to customers And in the real estate area the naming convention makes it easier to create electronic property folders to store document collections made up of files coming from several different sources Without a structured way of naming them these files are virtually impossible to find he adds ABOUT BRAINLOOP Brainloop

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/new-naming-convention-feature-increases-efficiency-for-users/ (2016-04-25)
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  • Brainloop's Security Solution Helps RWE Protect its Intellectual Property for Conventional and Renewable Energies :: Brainloop
    while sharing sensitive information were just two of the reasons for RWE s decision to use Brainloop s high security cloud based service Company departments and business units throughout the RWE group are now able to order their own access to a data room With no need to install hardware or software on users desktops the Brainloop Secure Dataroom is available for immediate use and reliably safeguards all the information stored in it The documents are protected from access by unauthorized users with a two factor login using a password and a one time PIN texted to the user s cell phone An optional watermark is also available as additional protection to prevent the document from unauthorized forwarding once it has been downloaded Andreas Ebert from Group Security at RWE is convinced of the solution s benefits With the Brainloop Secure Dataroom we now have a web based solution optimally aligned with our group s information protection policies which govern the way we work with third parties he comments We are recommending to all our company departments as well as to firms we have equity in that they use the data room solution for all their information classified as confidential or strictly confidential The intuitive interface gives them a convenient solution that s easy to use while increasing the efficiency of our project related processes That makes our business easier The manager of each Brainloop Secure Dataroom decides who has access to the information contained in it and which permissions each user has The solution also includes operator shielding to ensure that system administrators cannot access data room content Read and write permissions are defined within the data room and stored there along with each document Outside the data room document protection can be extended to the desktop by combining

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/brainloops-security-solution-helps-rwe-protect-its-intellectual-property-for-conventional-and-renew/ (2016-04-25)
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  • Brainloop: Companies must protect themselves from WikiLeaks-type document leaks :: Brainloop
    possibility of information leakage can damage reputations and stock prices Without a document compliance strategy in place to manage document sharing along with a platform to provide secure efficient document collaboration stakeholders will resort to emailing documents or employ an online collaboration tool that was never designed for security and traceability This puts information at risk resulting in premature disclosure of companies strategic or financial in formation Additionally unsafe document sharing may result in companies failure to meet their contractual or regulatory obligations due to loss of information entrusted to them by a partner or other stakeholder Best Practices to Prevent Document Leaks For companies to protect themselves they must establish a mechanism where business users can do their jobs without worrisome distraction automatically applying security policies that will protect information that is being shared with externals Best practices in document compliance policy mandate an enterprise wide process to Define security policies for types of documents Define roles and what privileges each group of users can have Provide a platform that automatically applies these policies Providing security and compliance with end user demands for efficiency and productivity is a difficult balancing act for corporate IT so security professionals goals should include Empowering end users to perform all the collaborative tasks of their jobs within a secure environment Meeting user needs in a variety of business situations Ensuring that service level agreements support the company s contractual agreements and certification requirements Complying with audit security and compliance standards including o Strong authentication o Separation of content ownership and administration o Information centric security model with persistent document security and rights management o Audit trail of all accesses to documents Says Brainloop CEO Peter Weger Ironically a document paradox exists in that the most confidential documents are often those that require the

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/brainloop-companies-must-protect-themselves-from-wikileaks-type-document-leaks/ (2016-04-25)
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  • Brainloop Assures Protection Against Document Leaks :: Brainloop
    WikiLeaks like disclosures and ordered agencies to review the way they handle secret sensitive information The recent irresponsible disclosure by WikiLeaks has resulted in significant damage to our national security wrote director of the Office of Management and Budget Jack Lew in a memo posted on the OMB website Referring to WikiLeaks Lew wrote Our national defense requires that sensitive information be maintained in confidence to protect our citizens our democratic institutions and our homeland Protecting information critical to our nation s security is the responsibility of each individual who is granted access to classified information Fortunately technology companies like Brainloop are working with U S and international entities to provide a secure online workspace where government and business can freely collaborate on highly confidential information without fear of leaks or losing control over their documents A lot of improvements in document security and lifecycle management have been made since the first of the leaked documents were created said Brainloop CEO Peter Weger Over the last 10 years we ve made huge advances in the technology to protect digitized documents from leaking into unauthorized hands Today there s no reason for documents to be shared without protection added Weger Industry best practices are to apply encryption watermarking rights management and other protections to shared files in all formats either on a secure platform hosted in a certified datacenter or as a deployed solution on the organization s own server said Weger Security conscious organizations roll out centrally defined policies to prevent unintentional disclosure and use a tamper proof audit trail to prevent intentional misuse of their most sensitive documents Brainloop is used internationally by hundreds of renowned companies including BMW Deutsche Telekom Eurocopter law firms and banks to collaborate on documents with individuals inside and outside the enterprise setting forth

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/brainloop-assures-protection-against-document-leaks/ (2016-04-25)
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