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  • Brainloop Publishes New White Paper on Managing Document Security<BR><BR> "Managing Information Risk in the Extended Enterprise: Why Corporate Compliance & IT Security Must Join Forces" :: Brainloop
    paper is authored by Michael Rasmussen of Corporate Integrity LLC a noted authority in understanding governance risk and compliance GRC processes and considered the first analyst to define and model the GRC market for professional services and technology The paper examines how the distributed nature of working with confidential documents in collaborative settings between employees external auditors strategic partners or any other individuals outside the corporate network poses a serious security risk Traditional IT security tools do not protect documents outside the firewall Intellectual property trade secrets financial and legal papers customer lists and other highly sensitive data must be managed under a set of controls that include authentication audit tracking rights management and role based access control Risk and compliance issues are compounded by the pervasive nature of electronic documents The more sensitive a document is the more likely it will need to travel outside the organization increasing the likelihood of risk exposure notes Rasmussen The traditional infrastructure approach to security firewalls network access control endpoint security cannot protect collaboration in a dynamic and extended business environment If an organization closely restricts and monitors online collaboration without providing a secure alternative users are forced to send documents as email attachments completely unprotected One challenge the paper notes is the necessity of changing the security culture in the organization from an endpoint or network infrastructure centric view to an information centric view of security This includes a new paradigm of managing security across the entire document lifecycle even when they are outside the firewall The paper further makes the case for why compliance and IT security must join forces to deliver a secure online collaboration platform with the stated goal of empowering end users vendors and partners with a transparent means of supporting security policies Sourced and vetted by IT security this platform must meet corporate standards for security certification enterprise integration choice of delivery model cloud based or onsite Service Level Agreements SLAs and flexibility to apply the right level of secure collaboration relevant to the level of risk exposure within the document Compliance and legal issues such as electronic discovery and litigation risks weigh heavily on the decision and evaluation of a document compliance management solution Legal financial and contract related licensing documents all require documentation of accesses non repudiation and control over document integrity Rasmussen writes It s time to stop fighting collaborative processes that end users have so avidly embraced and objectively look at securing online document collaboration across extended business relationships to take full advantage of its benefits To read the Brainloop white paper Managing Information Risk in the Extended Enterprise go to content fileadmin assets PDFs White Papers brainloop white paper managing information risk pdf ABOUT BRAINLOOP Brainloop with offices in Boston and Munich is the leading supplier of software solutions for high security document collaboration Brainloop s secure online workspace is a virtual document safe that enables secure filing editing and distribution of highly confidential documents within a single company and beyond All

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/brainloop-publishes-new-white-paper-on-managing-document-securitybrbr-managing-information-risk/ (2016-04-25)
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  • LANXESS uses Brainloop Secure Dataroom to publish registration data :: Brainloop
    information relevant to the registration of substances in compliance with REACH According to predefined REACH guidelines this information should be available to all registrants with a view to sharing costs The way companies share information in the context of REACH processes is very variable comments Dr Bernd Woost Information Technology LANXESS Germany Some companies use commercial portals where this sensitive data can be stored and viewed Others rely on email but we find this unsuitable as the documents are sometimes very large That s why we looked for a secure yet convenient platform to publish and share our valuable study results The REACH agreement processes are very time consuming anyway so we wanted this platform to make them significantly more efficient The web based Brainloop Secure Dataroom in combination with Adobe LiveCycle Rights Management meets the company s requirement for a way to provide all study results securely The solution ensures that the viewing and editing permissions which LANXESS defines in the data room or on a central server remain active even after a registration dossier has been downloaded onto a user s desktop These permissions include special usage limitations to prevent the document from being changed printed or forwarded to other people To give an example the user receives his or her own personal copy of a document that is encrypted when saved and cannot be opened by other users Also it is automatically blocked after the predefined expiry date and is no longer visible on the desktop The registration documents contain very valuable data that must be rigorously protected and prevented from distribution by simple copy and paste after it s been downloaded from the data room explains Dr Woost Time is another important factor as all registrations are subject to certain deadlines The Brainloop solution enables us

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/lanxess-uses-brainloop-secure-dataroom-to-publish-registration-data/ (2016-04-25)
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  • Brainloop Secure Dataroom Increases Companies' Confidence in Cloud Computing :: Brainloop
    BMW uses SaaS applications Many companies will just copy the cloud concept s model and characteristics then implement clouds internally or in loose partnerships comments Gartner analyst Robert Watson who currently believes the private cloud has the most growth potential However companies are still very reticent about sharing business critical documents via the cloud Their competitive edge often depends on working with information in an efficient and crucially secure manner Yet many enterprises find it hard to achieve these conflicting goals securing business critical data while facilitating its distribution to people within and outside the company who need to work with it They also have concerns about the cloud in terms of fulfilling compliance obligations which have arisen from increasing regulatory and market pressure and are designed to make business processes more transparent Often companies face a perplexing dilemma how can they work effectively with confidential board meeting human resources and M A documents whose content must be rigorously protected while remaining easily accessible for authorized users A secure data room that underpins document compliance management is the best way forward for firms in this situation because it gives users both security and efficiency when sharing and working with sensitive documents The data room with multiple levels of security delivered by an external service provider houses all of the documents needed for a specific project or group of people and makes them accessible in a digital safe The service provider partners with a certified data center that is specialized in secure data storage whose distributed locations and high level of resilience can help sweep away any lingering doubts about the cloud Access to confidential documents is provided via a browser and password and there is no need for any additional software installation The data room is the ideal way to

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/brainloop-secure-dataroom-increases-companies-confidence-in-cloud-computing/ (2016-04-25)
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  • Wintersteiger Uses Brainloop Secure Dataroom to Optimize Reporting :: Brainloop
    specialist machines based in Austria is using the Brainloop Secure Dataroom to share confidential documents with the board and for financial reporting purposes The web based secure collaboration platform enables Wintersteiger a global market leader to significantly improve process efficiency as well as the transparency of its information flows Wintersteiger s 11 subsidiaries now file their confidential reports and contracts in the secure data room This is a new procedure for the company and replaces the methods used previously which included sending items by postal mail and as non secure email attachments Roland Greul Wintersteiger s CFO is very satisfied with the solution The Brainloop Secure Dataroom is ideal for us It has the essential functions for 24 7 secure collaboration around the globe It s also user friendly and reflects the way information has been processed In addition staff can update upload and store reports directly in the data room making these processes more efficient For Wintersteiger s board communications two of the Brainloop data room s additional plus points are the audit trail that logs every access and the allocation of individual permissions to view forward or print documents Like many other companies Wintersteiger places considerable importance on regulatory compliance and is now able to set up transparent processes stipulating how confidential information should be shared As a result the company can provide information about the transfer or location of confidential documents at any time In 2011 Wintersteiger plans to conduct its acquisitions in the Brainloop Secure Dataroom and will also use it to report information to external business partners such as the company s banks About Brainloop Brainloop with offices in Boston and Munich is the leading supplier of software solutions for high security document collaboration Brainloop s secure online workspace is a virtual document safe that

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/wintersteiger-uses-brainloop-secure-dataroom-to-optimize-reporting/ (2016-04-25)
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  • DESERTEC: Industrial Initiative Dii selects Brainloop Secure Dataroom for secure communications :: Brainloop
    the production of sustainable and environmentally friendly energy in the deserts of North Africa and the Middle East Dii s goal is to supply CO2 free energy to both the producer countries and Europe with a long term plan to provide up to 15 percent of Europe s electricity needs in this way Alexander Mohanty Dii s Head of Communication says Over the next few years our industrial initiative will need to resolve a wide range of specific issues such as the ongoing development of renewable energy sources as well as the creation of suitable distribution networks and efficient energy markets This is why we need a powerful and secure platform for our decentralized working groups to ensure efficient collaboration between our shareholders partners and other external institutions As Brainloop Secure Dataroom is accessed with a simple browser project team members can check on the current status of their project documents anytime and from any location Security is provided by two factor authentication with a password and a one time PIN sent by text message to the user s cell phone Users can send documents easily yet securely using their normal email client such as Microsoft Outlook Recipients receive an email containing a download link to the data room instead of an attachment and based on their permissions must sign in with a password and or one time PIN before they can access the document The documents are also protected after they have been downloaded from the data room The project participants document editing permissions which are stored in the data room can be freely configured and range from read only access to full editing and forwarding rights The data room is managed by the relevant project owner This person decides who has access to the documents and which permissions

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/desertec-industrial-initiative-dii-selects-brainloop-secure-dataroom-for-secure-communications/ (2016-04-25)
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  • UniCredit Luxembourg selects Brainloop Secure Dataroom to protect communication :: Brainloop
    S A is using Brainloop Secure Dataroom as a management platform for sharing documents and information The software as a service SaaS solution meets the bank s requirement for security and traceability when staff members share confidential documents internally as well as with external third parties In times of increasing data scandals and misuse of critical business information UniCredit Luxembourg S A decided to use the Brainloop Secure Dataroom to share documents relating to confidential projects Along with company staff the group invites certain external consultants and advisors to collaborate in the data room This enables them to protect and circulate confidential content between the various parties independently of the bank s infrastructure and provides secure efficient and traceable communications Peter Weger CEO of Brainloop comments We re pleased to be able to count UniCredit Luxembourg S A among our customers The Brainloop Secure Dataroom is the ideal platform for them to share sensitive information within the bank and with external specialists It makes decision making processes more efficient which in turn benefits the bank s customers over the long term It also fulfills key compliance regulations as it provides complete tamper proof logging of every access to the data room from document creation to archiving or deletion The Document Compliance Management solution Brainloop Secure Dataroom protects confidential content while simultaneously recording every action undertaken during the modification distribution and storage of documents The Brainloop Secure Dataroom runs on dedicated servers located in Luxembourg and in Switzerland In this way Brainloop is responding to the stringent national security requirements of banks insurance companies and other enterprises that need to ensure the best possible protection for data they share within their own country ABOUT BRAINLOOP Brainloop with offices in Boston and Munich is the leading supplier of software solutions for high

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/unicredit-luxembourg-selects-brainloop-secure-dataroom-to-protect-communication/ (2016-04-25)
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  • News :: Brainloop
    Secure Dataroom Munich April 11 2007 IZB Informatik Zentrum adds the Brainloop Secure Dataroom to its suite of services IZB Informatik Zentrum owned by the Sparkassen Financial Group is a leading IT service Read more 26 Mar 2007 Red Herring reveals companies selected as finalists for the Red Herring 100 Europe 2007 Cannes France March 19 2007 Red Herring today announced that Brainloop AG was named a Finalist of Red Herring 100 Europe an award given to the top 100 private technology companies based in the Read more 21 Mar 2007 Brainloop and mii announce strategic partnership Munich Vienna March 21 2007 Brainloop AG the leading provider of infrastructure and solutions for managing confidential documents and mii AG a leading Austrian IT service provider for the Read more 07 Mar 2007 Agrokor board of directors communicate securely with Brainloop Secure Boardroom Munich Zagreb March 7 2007 Agrokor d d the largest food manufacturer and retailer in Croatia has deployed Brainloop Secure Boardroom the web based software solution for communication between Read more 14 Feb 2007 The Eurocopter Group implements Brainloop Secure Dataroom for international information exchange Munich February 14 2007 Brainloop Secure Dataroom the document management system for highly secure exchange of confidential business documents is deployed by the Eurocopter Group as a Read more 06 Dec 2006 High Tech Gründerfonds deploys Brainloop Dataroom for secure document exchange Munich December 6th 2006 High Tech Gründerfonds securely exchanges confidential documents and meeting minutes in Brainloop s virtual dataroom The organisation is a joint initiative of the German Read more 15 Nov 2006 Brainloop member of Microsoft SecureIT Alliance Munich 15 November 2006 Brainloop AG the leading provider of solutions for the secure management of confidential documents today announced that it has joined the SecureIT Alliance a community Read more 08 Nov

    Original URL path: https://www.brainloop.com/en-gb/news-events/news/page/11/ (2016-04-25)
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  • Brainloop announces free trial of secure boardroom platform :: Brainloop
    and secure access to sensitive information Documents can be easily collated and compiled into board books and distributed with strict access controls that ensure confidentiality and protection The service also accelerates decision making by enabling online voting acting by proxy and ad hoc meetings Brainloop Secure Boardroom is ideal for corporate executives who drive high level decisions and need access to extremely confidential information without compromising security and exposing the corporation to risk The free trial gives companies the opportunity to confirm the value of the service before purchasing In highly competitive global industries executives in different locations or time zones face logistical challenges in administering boardroom activities Yet according to a survey by the Society of Corporate Secretaries and Governance Professionals fewer than 35 of respondents deliver materials to Board members electronically To meet this challenge Brainloop Secure Boardroom provides an efficient flexible and secure way to collaborate and direct corporate affairs while also ensuring compliance with strict corporate governance requirements The service also offers advanced security through document encryption shielding from access by administrators integration with Microsoft RMS and Adobe LiveCycle and a tamper resistant audit trail BOARDROOM COMMUNICATION KEY BENEFITS Ensures boardroom activities remain confidential Simplifies document compliance management Enables fast decision making through 24 7 online collaboration capabilities Creates full audit trails to support compliance directives In addition to corporate executives internal counsel and corporate secretaries also face unique challenges when trying to manage and distribute a large number of boardroom related documents quickly efficiently and securely With Brainloop Secure Boardroom counsel can easily manage approvals electronically and administrators can create compile and deliver board documents easily while also notifying directors of changes and ad hoc updates TO ACCESS BRAINLOOP SECURE BOARDROOM For more information on Brainloop Secure Boardroom and to request a no obligation free

    Original URL path: https://www.brainloop.com/en-gb/news-events/press-releases/article/view/brainloop-announces-free-trial-of-secure-boardroom-platform/ (2016-04-25)
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